Mini Titans Privacy Policy (Alberta PIPA Compliant)
Last Updated: December 2025
Mini Titans (“we”, “our”, “us”) is committed to protecting the privacy of our students, families, and website visitors. This policy explains how Mini Titans collects, uses, discloses, and safeguards personal information in accordance with Alberta’s Personal Information Protection Act (PIPA).
By using our website or enrolling in our programs, you consent to the practices described here.
1. Information We Collect
We collect only the personal information necessary to operate our programs safely and effectively.
1.1 Parent/Guardian Information
- Name
- Email address
- Phone number
- Billing address
- Payment details (processed via Stripe—credit card numbers are not stored by us)
- Emergency contact information
1.2 Child Information
Collected only from parents/guardians:
- Child’s name
- Age
- Allergy, medical, or behavioural information voluntarily provided for safety
- Program registration details
- Photos or videos only with written parental consent
We never collect personal information directly from minors on our website.
1.3 Website & Technical Data
- IP address
- Browser type
- Cookie data
- Non-identifying analytics to improve website performance
We do not use targeted advertising or child-focused tracking technologies.
2. How We Use Personal Information
We use personal information for the following purposes, as permitted under Alberta’s PIPA:
- Processing registrations and managing program enrollment
- Communicating schedules, updates, and safety information
- Processing payments and issuing receipts through Stripe
- Ensuring participant well-being, including emergency or medical needs
- Providing program insights, progress updates, and parent communications
- Evaluating and improving our programs and website
- Responding to questions or customer service requests
We never sell personal information.
3. Payment Processing (Stripe Payments)
All online payments are handled through Stripe Payments, which complies with PCI-DSS and Canadian privacy legislation.
- Mini Titans does not store full credit card numbers.
- Payment information is encrypted and stored only by Stripe.
- Stripe may collect limited information to process transactions (e.g., card type, last four digits, billing address).
For more information, please refer to Stripe’s privacy policy.
4. Photos, Videos, and Media Consent
We may capture photos or videos during Mini Titans programs only if parents or legal guardians sign our Media Consent Form.
Media may be used for:
- Program activities and student work
- Internal documentation
- Marketing materials (only with explicit consent)
- Social media posts (again, only with explicit consent)
Consent can be withdrawn at any time by contacting us.
5. Disclosure of Personal Information
We only share personal information under the following circumstances:
5.1 Service Providers
We may disclose limited information to trusted third-party service providers who assist with:
- Payment processing (Stripe)
- Web hosting
- Email communication tools
- Emergency medical response services
These providers are contractually required to protect information and use it solely for the purpose provided.
5.2 Legal, Regulatory, or Safety Requirements
We may disclose personal information:
- If required by law or court order
- If necessary to protect a child’s health or safety
- To comply with government or regulatory authorities
We do not disclose information for marketing or advertising purposes.
6. Storage and Security
We protect personal information through industry-standard safeguards, including:
- Secure cloud storage
- Encryption where appropriate
- Limited internal access
- Staff confidentiality agreements
- Regular review of safety practices
While no system is completely secure, we take all reasonable measures under PIPA to protect your information.
7. Retention and Destruction
We retain personal information only as long as necessary to:
- Deliver our programs
- Meet legal, tax, or accounting obligations
- Maintain accurate business records
When no longer required, information is securely deleted or destroyed in accordance with PIPA.
Parents or guardians may request deletion of their own or their child’s information unless retention is required by law.
8. Your Rights Under Alberta’s PIPA
As a parent or guardian, you may:
- Request access to your or your child’s personal information
- Request corrections or updates
- Withdraw consent to the collection, use, or disclosure of information
- Request deletion where legally permitted
- Ask how we use or store your information
We respond to all PIPA-related requests within a reasonable time frame.
To make a request, contact us at the email below.
9. Cookies and Website Tracking
Our website uses minimal cookies for:
- Basic functionality
- Website security
- Anonymous analytics
We do not use cookies for advertising or behavioural tracking.
Most browsers allow you to disable cookies if desired.
10. Third-Party Links
Our website may contain links to third-party sites.
Mini Titans is not responsible for their privacy practices.
We recommend reviewing their privacy policies before sharing personal information.
11. Changes to This Policy
We may update this Privacy Policy to reflect operational or legal changes.
When significant changes occur, we will notify users through our website or email.
12. Contact Information (PIPA Requests & General Inquiries)
If you have questions, concerns, or want to request access to your information under Alberta’s PIPA, you may contact:
Mini Titans’ Privacy Officer
Email: [email protected]
Phone: 403-464-7411
Website: www.minititans.ca
